BENHALL & STERNFIELD PARISH COUNCIL
ANNUAL PARISH MEETING
To take place on Wednesday, 22nd May 2024 at 7.00pm at Benhall Club
This is a meeting for all the parish. Members of the public are encouraged to attend


AGENDA


1. APOLOGIES FOR ABSENCE
2. MINUTES OF THE LAST PARISH MEETING HELD ON 17TH MAY 2023
3. MATTERS ARISING FROM THE ABOVE MINUTES
4. REPORT FROM SUFFOLK COUNTY COUNCILLOR
5. REPORTS FROM EAST SUFFOLK COUNCILLORS
6. REPORTS FROM VILLAGE ORGANISATIONS
7. FINANCE REPORT
8. REPORTS FROM PARISH COUNCIL REPRESENTATIVES
9. CLOSING REPORT FROM THE CHAIR
 

followed by

 

BENHALL & STERNFIELD PARISH COUNCIL
ANNUAL GENERAL MEETING
To take place on Wednesday, 22nd May 2024 following on from the APM


AGENDA
1. ELECTION OF CHAIR AND VICE-CHAIR (signing of Declaration of Acceptance of
Office forms)
OPEN FORUM: Members of the public are invited to give their views and question the
Parish Council on issues on this agenda; or raise issues for future consideration at the
discretion of the Chair, before the start of the Parish Council meeting. Members of the
public may not take part in the Parish Council meeting itself.
COUNTY COUNCILLOR AND ESC COUNCILLOR REPORTS
2. APOLOGIES FOR ABSENCE
3. DECLARATION OF INTERESTS
a. To declare any interests in items on the agenda
b. To remind Councillors to review their Register of Interests
4. CO-OPTION OF NEW COUNCILLOR
5. COUNCILLOR VACANCY FOLLOWING THE RESIGNATION OF CLLR BHATIA
6. MINUTES OF THE MEETING HELD ON 13TH MARCH 2024
7. MATTERS ARISING FROM THE ABOVE MINUTES AND ACTION POINTS
8. THE PARISH NEWSLETTER
9. ELECTION OF REPRESENTATIVES
Finance Planning
Wadd Benhall Club
Village Green/Play Area Social Media
Trees Emergency Planning
Cemetery Website
Data Protection Officer Sternfield Town Lands Charity
Newsletter
10. FINANCE a. Statement of Accounts & Finance Report
b. Report from Internal Auditor
c. Approval of End of Year Accounts 2023/2024
(Annual Governance & Finance Statement)
d. Variance Analysis
e. Annual CILS return
f. Approval to submit an Exemption Certificate
g. New model Finance Regulations
g. RFO pay and expenses
11. PLANNING
12. PROPOSED CYCLE ROUTE
13. ANGLIAN WATER TRAFFIC ON ALDECAR LANE
14. REPORTS FROM PARISH REPRESENTATIVES
Wadd Planning
Village Green/Play Area Trees
Cemetery Emergency Planning
Newsletter Benhall Club
Website Social Media
15. CORRESPONDENCE
16. ANY OTHER BUSINESS
17. DATE OF NEXT MEETING
Suzie Grogan
Clerk to Benhall & Sternfield Council
clerk.benhall@gmail.com